Privacy Policy

Ready Golf of SW Ohio LLC

Effective date: August 18, 2026

Ready Golf of SW Ohio LLC ("Ready Golf 4K," "Ready Golf," "we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information when you use our websites, booking services, customer portal, facility, communications, and related services.

1. Information We Collect

Depending on how you interact with Ready Golf 4K, we may collect the following categories of information:

Contact and account information, such as your name, email address, telephone number, account identifiers, and customer or TrackMan user identifiers.

Booking and membership information, including reservation dates and times, bay assignments, booking status, membership information, visit history, and related customer-service information.

Transaction information, including purchase identifiers, amounts, payment status, discounts, taxes, and limited payment metadata. Payment card information may be processed by third-party payment providers; Ready Golf 4K may receive transaction confirmations and identifiers rather than full payment-card details.

Marketing preferences, including whether you have opted in to or unsubscribed from marketing communications.

Communications you send to us, including email, web-form, telephone, or other customer-service communications.

Facility and security information, including video surveillance and other security or access-related information collected at the Ready Golf 4K facility.

Technical information generated when you use our online services, such as IP address, browser or device information, timestamps, log information, and similar security or diagnostic information.

2. How We Use Personal Information

To create, confirm, manage, and support bookings, memberships, purchases, and customer accounts.

To provide customer service and communicate with you about reservations, facility operations, transactions, and service-related matters.

To send marketing or promotional communications where permitted by law and to honor unsubscribe or other communication preferences.

To operate, maintain, secure, troubleshoot, and improve our websites, systems, facility, and services.

To analyze facility usage, booking patterns, customer activity, and business performance.

To help protect customers, staff, property, equipment, and the facility, including through video surveillance and security monitoring.

To prevent fraud, misuse, unauthorized access, or other harmful or unlawful activity.

To comply with legal, tax, accounting, insurance, contractual, and regulatory obligations and to establish or defend legal claims.

3. How We Share Information

We do not sell personal information for money. We may disclose personal information when reasonably necessary to operate Ready Golf 4K, including to:

Booking, golf-technology, membership, payment, email, text-message, web-hosting, IT, security, analytics, and other service providers that perform services on our behalf.

Professional advisers, insurers, accountants, attorneys, landlords, or other parties when reasonably necessary for business, insurance, legal, or compliance purposes.

Government authorities, law enforcement, courts, or other parties when disclosure is required by law or reasonably necessary to protect rights, safety, property, or the integrity of our services.

A buyer, successor, lender, or other appropriate party in connection with a merger, financing, reorganization, sale of assets, or similar business transaction.

Service providers may receive only the information reasonably necessary to perform their functions, subject to their own contractual and legal obligations.

4. Cookies and Online Technologies

Our websites and service providers may use cookies, log files, local storage, or similar technologies to keep services functioning, remember settings, support security, measure usage, and improve the user experience. Browser settings may allow you to block or delete cookies, although doing so may affect some website functions.

5. Marketing Communications

If you receive promotional email from Ready Golf 4K, you may unsubscribe using the link or instructions included in the message or by contacting us. We may continue to send non-marketing communications that are necessary to provide services, such as booking, transaction, account, safety, or operational messages. We will honor applicable legal requirements for commercial email communications.

6. Video Surveillance and Facility Security

Ready Golf 4K uses video surveillance and other security measures at the facility for safety, loss prevention, property protection, incident review, and operational purposes. Cameras may record patrons, guests, employees, contractors, and other persons present at or near monitored areas. Security recordings may be retained for a period determined by system capacity, operational needs, incident preservation requirements, or legal obligations.

7. Data Retention

We retain personal information for as long as reasonably necessary for the purposes described in this Privacy Policy, including providing services, maintaining business and accounting records, resolving disputes, enforcing agreements, protecting safety and security, and complying with legal obligations. Retention periods may differ depending on the type of information and the reason it was collected.

8. Data Security

We use administrative, technical, and physical safeguards that are designed to protect personal information appropriate to the nature of the information we maintain. No method of transmission, storage, or security is completely secure, and we cannot guarantee absolute security. We periodically review our systems and business practices with the goal of limiting access to personal information and reducing unnecessary retention.

9. Your Choices and Privacy Requests

You may contact us to request that we update or correct your contact information, address a marketing preference, or answer questions about information associated with your Ready Golf 4K account. Depending on where you live and the law that applies, you may have additional privacy rights. We may need to verify your identity before completing certain requests, and some information may need to be retained for legal, security, accounting, or transaction-record purposes.

10. Children's Privacy

Our online services are not directed to children under 13, and we do not knowingly collect personal information online directly from children under 13 without appropriate parental or guardian involvement where required. Parents or guardians who believe a child has provided personal information to us may contact us using the information below.

11. Third-Party Services and Links

Ready Golf 4K may use or link to third-party services, including booking, payment, golf-technology, communications, social-media, and other platforms. Those services may collect information under their own privacy policies. This Privacy Policy does not control the independent privacy practices of third parties.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, practices, technology, or legal requirements. When we make changes, we may update the effective date above and post the revised policy through our website or other appropriate location.

13. Contact Us

Ready Golf of SW Ohio LLC
Email: sales@readygolf4k.com